Accountant Copy For Mac
QB Pro for Mac (and I assume any other Mac versions) do not have an Accountant's Copy function. Its expected that the user print reports for their accountant and the accountant then gives them a list of AJEs to make. Accountant's copy overview Accountant's Copy in QuickBooks Desktop allows accountants and clients to work on a company file at the same time. Have a review of what you can and cannot do in an Accountant's Copy to maximize the functionality of this feature and prevent any situation that will make you lose important data.
Accountant Copy Of Quickbooks For Mac
QuickBooks® has a built in feature that allows you to create a copy of QuickBooks® that you can give to your Accountant called, aptly enough, the Accountants Copy. You send the Accountants Copy to your accountant so that they can work on it making journal entries and end-of-year changes. Meanwhile you can continue to use your company file to do your daily business. It works by creating what is called a dividing date. When you create the Accountants copy, you will select a date, which gives your accountant access to anything before that date, and you can work on anything after that date. Think of it as the accountant is working on the past, and you are working on today and the future. When your accountant is finished making changes they will send the copy back to you. At that point you will import the copy back into your company file.
You will have the option to review and acccept changes that the accountant made. We will cover this in a second post – part 2, that will be posted soon. Creating the Accountants Copy There are 2 options for creating the file, and they depend on the size of your company file. For smaller company files you can send the file via email or if you want to put the file on a thumb drive to hand deliver to your accountant you can choose option 1. It will create a file on your computer that you can attach to an email or add to a removable drive to give to your accountant. If you want to email the file, but it is a very large file, one that has years and years of data, you may need to select option 2.
Option 2 uses the The Accountant’s Copy File Transfer Service from QuickBooks®. With this service the file is uploaded to the Intuit file servers online. An email is sent to the Accountant and they can retrieve the file from there. Option 1 – Emailing to your Accountant Click on File – Accountants Copy – Client Activities – Save File (Figure 1.1).
Send Accountant's Copy Quickbooks
Figure 2.3 (click to enlarge) In the next window (figure 2.4) you will need to assign a password to the file. Create a password that is strong – using numbers and uppercase and lowercase letters. You accountant will need to know this password in order to access the file, so you will need to call them and relay the password to them. You can also add a note at the bottom. The accountant will see the note when they receive the email with the link to the file. When you are done, click send.
Your file will be uploaded to the servers, and an email will be sent to your accountant.
QuickBooks provides a way to run the accounting aspects of your business and create accurate reports to track your company's growth. Quickbooks for Windows and Mac require a separate installation package for each operating system. You can convert your company file to a Mac-compatible version to transfer basic transaction, customer, employee and vendor data. When it comes time for taxes, you must convert the file back to a Windows-compatible format before sending your company data to an accountant that uses the QuickBooks Accountant edition. Converting to Mac When you decide to go ahead with the transfer process, you need to make sure you have installed and purchased QuickBooks on your Mac computer.
You can't install the Windows version on the Mac. Convert the file by clicking the 'File' menu, selecting 'Utilities' and choosing the 'Copy Company File for QuickBooks for Mac.' Email or transfer the file to your Mac computer and then open the file using QuickBooks for Mac. Once converted, check your accounts, customer, vendor and inventory lists to make sure all of your information transferred properly. Version Information While you can transfer a QuickBooks for Window version from a previous year to the newest version of QuickBooks for Mac, you can expect better results when transferring using the same version year on both copies. You must have at least QuickBooks for Mac 2007 or later to open a converted file.
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